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Twelfth Annual General Meeting
Tuesday, 5 April 2016 - 6:30pm
T A K EÂ Â N O T I C E
that there shall be the
12th ANNUAL GENERAL MEETING
P. R. Community & Student Association
(Sadleir House Facility)
and o/a PRCSA
- a corporation without share capital -
to be held, Tuesday, 5 April 2016, at 6:30 p.m. in the
Lecture Hall, 751 George Street North, Peterborough, Ontario
--- Agenda ---
- CALL to ORDER: Presidentâ€™s opening remarks and setting of the agenda.
- MOTION to approve minutes of last Annual General Meeting held on 11 April 2015.
- PRESENTATION of the 2015 Annual Report.
Comprising the report of the Steward, the Convenor, and the President
MOTION to accept the 2015 Annual Report.
- PRESENTATION of Financial Statements for One Year Ending 31 August 2015 with an independent Financial Review and if the Members see fit:
MOTION to accept the Financial Statements as presented;
MOTION, to appoint the accounting agent for the next fiscal year ending 31 August 2016ÂÂÂ.
- MOTION to confirm all resolutions of the Board.
- REPORT of the Nominating Committee and election of Directors.
As provided by the by-laws of PRCSA, the Nominating Committee is charged with recruiting nominees to fill vacancies on the Board, who taken together reflect a balance of skills and aptitude, of experience and passion for the aims and objects of PRCSA, of those who are instrumental and those who are thoughtful, without regard to sex, occupation, or any other characteristic prohibited by the Human Rights Code of Canada for consideration by the membership.Â
The Nominees are;
Hannah Collins (s-2yr), Catherine Dickinson (c-2yr), Hayley Raymond (s-2yr), & Elora Tarlo (s-2yr).
Further nominations may be made by any seven (7) members in good standing by delivering a nomination paper signed by them to the Secretary of PRCSA not later than forty-eight (48) hours before the annual meeting.Â Proper delivery shall be deemed to have been executed if a duly executed nomination paper is received by 6:30pm, Sunday, 3 April 2016 at the PRCSA Office, Room 103, 751 George Street North, by a responsible PRCSA representative. Elections shall be by show of hands except on contention or request by another member present, in which case election shall be by written ballot.
The affairs of PRCSA shall be managed by a Board of seven (7) directors, each of whom at the time of her/his election and throughout her/his term of office shall be a member of PRCSA.Â In addition, each Director must be, eighteen years of age or older; capable of conduct which is that of passionate disinterest, divesting themselves of self-interest or private advantage; and not normally employed by PRCSA.Â Taken together, the Board shall be balanced at all times. A majority of the Board shall be enrolled as a student of Trent University at the time of their election.
A Directorâ€™s term of office shall expire at the second Annual General Meeting after the Directorâ€™s election [â€¦] so as to allow for staggered terms of office for Directors.
- Any Other Business.
- MOTION to adjourn.
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Please note, that the Directors may elect to hold the first meeting of the new Board, either immediately following the Annual General Meeting, or at some future time, according to their wish.
All full time undergraduate students of Trent University are members of PRCSA.
per PRCSA Nominating Committee (Theresa Chomko, John K. Muir, and Bill Shepherd) 22 March 2016.